Privacy Policy

eMail Our Military's Commitment to Online Security

We have put in place appropriate physical, electronic and managerial procedures to safeguard the security and integrity of personal information. Billing information is encrypted whenever transmitted or received online. Personal information is accessible only by staff members. All eMail Our Military affiliates with access to personal information are also bound to adhere to this policy.

Personal Information that eMail Our Military May Collect Online

eMail Our Military collects the following types of personal information from our civilian volunteers: name, postal and eMail addresses, and phone numbers. eMail Our Military collects the following types of personal information from the military service members we support: name, rank, branch of service, birthday, sex, marital status, postal and email addresses, hometown, interests and hobbies. We may also collect certain non-personally identifiable information such as the type of browser you are using (e.g., Netscape, Internet Explorer, etc.), the type of operating system you are using (e.g., Windows XP, Mac OS, etc.), and the domain name of your Internet service provider (e.g., America Online, Comcast, etc.).

eMail Our Military does NOT collect or maintain information from those actually known to be under the age of 18 without the expressed permission from a parent or legal guardian, and our site is not structured to attract anyone under the age of 18.

How eMail Our Military Uses Personal Information Collected Online

We will NOT use your personal information for any purpose other than that for which it is submitted. We use personal information to reply to inquiries, handle comments and concerns, provide operational notices and in program record-keeping. We also process billing and business requests related to program participation.

Civilians - How Your Information May Be Shared

In order to process your request to support a service member, eMail Our Military may send your information to the service member you are assigned. By completing your registration form for membership, you are allowing us to forward your information and or eMail to the service member we assign you. If you choose to submit photos, eMail, written correspondence and any other materials to eMail Our Military ("Materials"), we may publish your screen name and other information you have provided to us. We use the non-personally identifiable information that we collect to improve the design and content of our site and to enable us to personalize your Internet experience. We also may use this information in the aggregate to analyze site usage, as well as to offer you products, programs, or services.

We NEVER sell, rent or share your personal information with third-parties. Again, we will NOT use your personal information for any purpose other than that for which it is submitted.

eMail Our Military may release your registration information to appropriate governmental authorities under the following circumstances:

Service Members - How Your Information May Be Shared

In order to process your request for support eMail Our Military may send your information to the civilian volunteer assigned to send and show you one on one support. By completing your registration form for membership, you are allowing us to forward your information and or eMail to the civilian volunteer assigned to send and show support. If you choose to submit photos, eMail, written correspondence and any other materials to eMail Our Military ("Materials"), we may publish your screen name and other information you have provided to us. We use the non-personally identifiable information that we collect to improve the design and content of our site and to enable us to personalize your Internet experience. We also may use this information in the aggregate to analyze site usage, as well as to offer you products, programs, or services.

We NEVER sell, rent or share your personal information with third parties. Again, we will NOT use your personal information for any purpose other than that for which it is submitted.

eMail Our Military, may release your registration information to appropriate governmental authorities under the following circumstances:

Materials Submitted to eMail Our Military

All photos, eMail, written correspondence and any other materials submitted to eMail Our Military ("Materials") become the sole and exclusive property of eMail Our Military and cannot be returned at any time. By submitting Materials, you agree eMail Our Military may, but is not obligated to, use the Materials in connection with the site, in any way, in any medium, worldwide, in perpetuity. Further, you warrant all Materials are 100% original and do not violate the right of privacy or publicity of, or constitute a defamation against, any person or entity; that the Materials will not infringe upon or violate the copyright or common law rights or any other rights of any person or entity; that there are and will be no encumbrances, liens, conditions or restrictions whatsoever upon or affecting such Materials; and that you and the person depicted in the Materials are at least 18 years of age or you are a parent or guardian granting permission for use. You agree to indemnify eMail Our Military for all damages and expenses (including reasonable attorney's fees) arising out of any breach or failure of the warranties made herein.

Help Us Keep Your Personal Information Accurate

If your personal information changes please submit the changes to us by mail using our registration form. Please be sure to note on the form that you are "updating" your membership information. An additional registration processing fee is not required.

Computer Tracking and Cookies

Our website is NOT set up to track, collect or distribute personal information not entered by visitors. Our site logs do generate certain kinds of non-identifying site usage data, such as the number of hits and visits to our sites. This information is used for internal purposes by technical support staff to provide better services to the public but again, the statistics contain no personal information and cannot be used to gather such information.

Our website also recognizes the online site where a visitor clicked one of our banners or buttons to follow through and visit our site, but we cannot identify the visitor or the visitor's address. Site information is used to confirm promotion of eMail Our Military's service member support campaigns and projects, and may be used to advise participants of the numbers of visitors who come to our site from their sites. No personal information is collected.

For your information - A cookie is a small amount of data that is sent to your browser from a Web server and stored on your computer's hard drive. eMail Our Military does NOT use cookies to collect information.

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